Position Announcement: Senior Program Associate, Strategy and Influence

Mountain View, CA

About Us

Sobrato Philanthropies’ (SP) mission is to partner with communities to meet immediate needs, address systemic barriers, and pursue social justice to build a more equitable and sustainable world. Guided by the business philosophy and personal values of the Sobrato family, three generations engage in grantmaking, advocacy, impact investing, and collaborative efforts designed to create impact in the communities they serve. SP is part of The Sobrato Organization (TSO), a multi-generational, family-owned firm that has played a dynamic role in the emergence and growth of Silicon Valley for nearly 70 years. SP leverages the combined power of multiple giving vehicles, including the Sobrato Family Foundation, which has a long history of building opportunity in Silicon Valley and recently deepened and expanded its scope to include statewide, national, and global issues of interest to the family.

About the Position

Reporting to the Vice President, Strategy and Influence, the Senior Program Associate (SPA) is a new position that will play a key role in supporting a team in executing key grantmaking, programmatic, and impact and evaluation goals. While this position will require administrative tasks, there will be significant opportunity to work closely with the Program Officers in sourcing and supporting new and current grantees to join the portfolio. There will also be the opportunity to help advance newer cross-organizational strategies that increase SP’s voice in philanthropy as it relates to policy analysis, narrative change, and field influence. The person who takes on this role will have a lot of room for creativity and can influence what systems and structures can be created for the entire team to be successful.

This position will work closely with specific portfolios including:

  • English Learner Program which focuses on advancing systemic change statewide for English learner students
  • Capacity Building grantmaking which makes grants to existing grantees to build their leadership and organizational strength
  • Racial Equity and Justice grantmaking which is piloting and learning from a set of national, statewide, and local grantees who will help inform SP’s future approach on this work

The SPA position requires a flexible and professional individual who takes initiative, multi-tasks and can work independently and as part of a team to complete assigned tasks and projects. This role requires someone who is a fast learner, who is excited about being part of a small but dynamic team, and who wants to advance in the field of philanthropy while positively impacting social change. This person will be working with a team that is deeply committed to social impact and supporting a healthy and strong ecosystem of grantees. We welcome candidates who have a deep passion for that same purpose. A strong candidate for this role will already have project management and communication experience in policy analysis, impact and evaluation, narrative change, or systems change work.

Key Responsibilities

Program and Grantmaking Support

  • Provides support to the grantmaking team focused on specific areas above.
  • Provides support on cross-organizational initiatives such as our impact and evaluation, communications, etc.
  • Gathers information needed to inform grant recommendations, including researching, and summarizing background on community issues, prospective organizations, and active grantees.
  • Schedule, attend and document key outcomes of grantee site visits, track action items and follow-ups.
  • Support the team in the proposal application and grant renewal process.
  • Support the team in planning and development of new grants.
  • Respond to general e-mail inquiries about the Foundation and/or funding requests.

Administrative Support

  • Provides administrative support to the Vice President, Strategy and Influence and English Learner Program team, including meeting arrangements, general administrative projects, and research, and organizing meetings, process flows, and calendars as needed.
  • Enters data for grant, impact, and evaluation processes.
  • Organizes, update, and track grantee files in the central database; maintain the teams’ online file storage; ensure that all information is current and easy to access.
  • Facilitates cross-team communications including supporting collaboration and workflows across the team.
  • Supports external communications on behalf of the team
  • Responds to general e-mail inquiries about the Foundation and/or funding requests.
  • Coordinates special projects as assigned.

All other duties and projects as assigned; overtime may be required.

Qualifications and Competencies

  • Growth mindset; provides and receives feedback and guidance to and from others respectfully and skillfully
  • Understands value of diversity and equity with proven capacity to respectfully work in a multicultural and inclusive workforce and environment
  • Works productively in a fast-paced environment with multiple tasks and projects, with great attention to detail and completion deadlines; excellent prioritization skills
  • Problem solving skills; values collaboration and partnership but also is self-directed and can work without daily supervision; reliable and accountable
  • Flexibility and adaptability; able to adapt quickly in changing digital environments and be an early adopter to emerging systems
  • Excellent interpersonal and communication skills, written and verbal, with customer service and professionalism; able to work with different layers of management and staff
  • Proficient with database software, website tools (WordPress, MailChimp etc.) and in Microsoft
  • Office Suite (Word, Excel, PowerPoint, Outlook) and Office 365 in a Mac environment; familiarity with standard office equipment and phone system
  • Bachelor’s degree and/or 3-5 year’s relevant experience; interest in nonprofit organizations and philanthropy; previous experience in policy analysis and in nonprofits a plus

Key Competencies for the Role

Operating, Planning and Executing: We actively manage to our goals and workstreams, and support the goals and workstreams of others. We proactively seek to clarify roles, responsibilities, and decision-makers when working with others.  We strategically plan, organize and prioritize work effectively, navigate obstacles, and find solutions.  We make effective and timely decisions and we manage up as needed when decisions are out of our scope, sharing timely key details, context, and potential options.  We take ownership of the work.

Learning Orientation: We are curious and humble, seek out and act on feedback, listen to inform our decisions and guide our actions, reflect on areas of growth and development, and actively support others’ improvement while appreciating that lessons come from failure.
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Communication: We share information proactively, effectively and efficiently using verbal, non-verbal and written communication skills, with knowledge and flexibility to communicate across diverse identities, styles, needs and experiences. We understand the power that comes from voice, and are mindful of when to lean in, when to step back, and when to amplify others. We provide timely feedback to our partners in the work.

Collaboration: We value, see, hear, affirm, and work in partnership with people - inspiring and motivating others while leveraging the benefits of the team to do our work in community. Our work is done, and decisions are made through building authentic and trusting relationships and in close partnership and alignment with stakeholders. Collaboration can be seen in strategic development and implementation, decision-making structures, etc.

Adaptiveness: We seek out clarity while adjusting, learning, adapting and prioritizing work regularly to the benefit of our mission. We anticipate and prepare for change, and are flexible while navigating complex, changing and sometimes ambiguous environments internally and externally. Adaptiveness can be seen in mindsets, decision-making and responsiveness to feedback.

What We Offer

In alignment with our values, Sobrato Philanthropies is an equal opportunity employer committed to the values of diversity, equity, and inclusion. We are dedicated to building a team that represents a diversity of backgrounds, cultures, experiences, perspectives, and skills and to creating an environment of inclusion and belonging welcoming to all regardless of race, skin color, ethnicity, religion, gender identity, sexual orientation, national origin, disability, age, marital status, military status, pregnancy, or parenthood. People of diverse backgrounds with lived experience in our communities and focus areas are strongly encouraged to apply. The team is currently working on a hybrid schedule, with Monday, Tuesday, and Thursday as in-office days

Sobrato Philanthropies promotes equitable and rewarding compensation for its team. Salary is commensurate with experience, plus a competitive benefits package with perks including medical, dental and vision coverage; life insurance; 401(k) plan with generous employer match; paid time off and holidays; access to professional development resources; matching gift contributions; an Employee Assistance Program (EAP); cell phone reimbursement; public transportation passes; dedicated parking; stocked kitchen snacks and beverages; and many employee events and lunches!

Beyond competitive salaries, benefits, and perks, joining Sobrato Philanthropies is an opportunity to build upon the Sobrato family legacy of strong values, deep commitment, and large-scale community impact. Sobrato Philanthropies is dynamic, growing, encourages collaboration and continuous learning, and is committed to fostering a culture of inclusion. Our team has the opportunity to contribute immediately, taking on meaningful work alongside caring, talented colleagues.

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