Position Announcement: Finance Manager
Title: Finance Manager
Business Unit: Finance
Status: Full-Time
FSLA Status: Exempt
Work Location: Mountain View, CA
Date Submitted: May 16th, 2023
About Us
Sobrato Philanthropies' (SP) mission is to partner with communities to meet immediate needs, address systemic barriers, and pursue social justice to build a more equitable and sustainable world. Guided by the business philosophy and personal values of the Sobrato family, three generations engage in grantmaking, advocacy, impact investing, and collaborative efforts designed to create impact in the communities they serve. SP is part of The Sobrato Organization (TSO), a multi-generational, family-owned firm that has played a dynamic role in the emergence and growth of Silicon Valley for nearly 70 years. SP leverages the combined power of multiple giving vehicles, including the Sobrato Family Foundation, which has a long history of building opportunities in Silicon Valley and recently deepened and expanded its scope to include statewide, national, and global issues of interest to the family.
About the Position
Sobrato Philanthropies seeks nominations and applications for a Finance Manager, directly reporting to the VP of Finance and Operations. This position will be focused on a smooth and efficient flow of financial transactions from inception through reporting, ensuring that systems reconcile and appropriately reflect the grants and operating expenses as budgeted and ensure appropriate controls are in place for compliance. This role will be responsible for tasks related to FP&A, including annual budgets, monthly reporting and variance analysis, along with accounting and management and coordination of the annual Audit. The Senior Finance Manager will be required to educate, problem solve and service various stakeholders across the organization. The position also oversees the Grants and Finance Associate, managing their duties, performance and providing career development.
The ideal candidate will be thoughtful about process improvement, work flows and bottlenecks, and general efficiencies and optimizations for scalable growth. In addition, they must have the ability to clearly communicate and think at a strategic level, define priorities, and pivot between various job duties while utilizing their strong analytical skill.
Key Responsibilities
Job Responsibility 1: Build & Manage Financial Budgets, Forecasts, and Actuals Reporting
The Senior Finance Manager will build and manage budgets, forecasts and actuals reporting that scale as the company grows, for both finance and program staff to evaluate annual grantmaking and spending targets. These reporting tools will be used for bottoms-up budgeting and coordinated forecasting alongside program stakeholders, in order to achieve visibility and alignment on individual spends and annual projections.
Job Responsibility 2: Lead and Oversee General Finance and Accounting
The Manager will present analysis at organization’s monthly financial and accounting review; manage the annual Audit by providing reporting, analysis and coordination; perform daily/monthly accounting tasks such as reclasses, invoice approvals, coding review and reconciliations. The Manager will consider improved processes, tools and education to improve efficiencies related to workflows. They will manage contract administration for SP by providing coordination, support and due diligence with outside legal counsel. The Manager will also act as a conduit between finance/ops, the accounting team and program stakeholders.
Job Responsibility 3: Grants Administration and Analysis
The Manager will support the Grants team with various financial analysis and administration including: grant docket reconciliation for board ratification lists, budget summary review and reconciliations, payments processing, planning and forecasts, reporting consolidation from Silicon Valley Community Foundation (SVCF), as well as other ad hoc projects.
Job Responsibility 4: Sobrato Community Non-profit (SCNP) Building Program Support
The Manager will support the Program Property team with finance and operational analysis and transactions related to: lease administration and calculations, in-kind value reporting, tenant A/R, CAM statements, welfare exemption and property tax reporting, capital and expense budgets and forecasts and vendor contracts support.
Job Responsibility 5: Manage Grants and Finance Associate with daily tasks, priorities and career development.
Manage duties and performance of Associate whose tasks include: accounts payable, vendor set-ups, invoice and grant approvals, various reconciliations, data entry, employee expense reports, grant payment administration, and other duties.
Other Responsibilities as Assigned
Qualifications (Know How)
Education / Training
Required
• Bachelor’s degree in finance, accounting, business, or related field
• At least 10+ years of progressive financial analysis and accounting experience coupled with 3 years of management experience.
• Experience working in philanthropy including family foundations, private foundations, corporate philanthropy, and/or community foundations is a plus/
• Experience or understanding of real estate property financials and impact investments is a plus, but not required.
Desired
• Demonstrated commitment to Sobrato Philanthropies’ mission, vision, and values.
Experience/Technical Skills
• MS Office with a strong knowledge of Excel
• Must be system savvy and willing to learn grantmaking (Fluxx) and financial (Yardi) systems.
• A tactical leader who can analyze and identify opportunities to engage stakeholders to enhance and implement effective user training on processes; effectively operationalize budget, forecast and variance reporting; enhance existing tools and workflows.
• Strong analysis and quantitative skills and the ability to automate and reconcile data.
Required
Leadership and Management
• An agile, mindful, and effective people leader who builds a positive, trusting, and inclusive team culture that inspires excellence.
• Great performance manager with ability to coach, advise, and lead a team through change.
• A skilled leader who can build trust and shared understanding across a variety of stakeholders while nurturing a culture of accountability and impact.
• Demonstrated ability to collaboratively establish and manage toward the progress of end goals while remaining adaptive to changing circumstances and competing priorities.
• Awareness of systemic inequity and demonstrated commitment to embedding equity into strategy and relationships with staff and grantees.
Other
• Able to work productively in fast-paced complexity and able to make decisions with great attention to detail and deadlines.
• Able to communicate clearly and persuasively with diverse stakeholders to drive clarity and action.
Desired
• A lifelong learner and natural educator with a growth mindset who integrates the best ideas no matter the source and supports others to do the same.
Additional Information
The annual base salary range for full-time employees for this position is below. Please note that base pay may vary depending on job-related knowledge, skills, and experience.
· $140,000 - $170,000 USD
· Highly competitive benefits package
· Full-time, exempt position
Equal Employment Opportunity
The Sobrato Organization is an equal-opportunity employer committed to the values of diversity, equity, and inclusion. We are dedicated to building a team that represents a diversity of backgrounds, cultures, experiences, perspectives, and skills and to creating an environment and inclusion and belonging for all employees regardless of race, skin color, ethnicity, religion, gender, sexual orientation, national origin, disability, age, marital status, military status, pregnancy, or parenthood. The Sobrato Organization is expanding, and we are interested in growing our staff to include diverse voices with different lived experiences.